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Five months out

• [ ] Core team confirmed (3-5 people)
• [ ] First three phone calls completed (tourism body, municipality, Chamber)
• [ ] Date chosen
• [ ] Venue chosen

Four months out

• [ ] Discord set up
• [ ] Website live (single page is fine)
• [ ] Local partners briefed
• [ ] Announcement video filmed and released
• [ ] Voluntary RSVP form open

Three months out

• [ ] Discord moderators recruited (3-5 minimum)
• [ ] Info table partners confirmed
• [ ] Active social media posting underway
• [ ] Local media pitched

Two months out

• [ ] Lanyards, badges, signage ordered
• [ ] Venue confirmed and any permits secured